Meetings

Your meeting library

The Meetings page lists everything you've captured, grouped by state and date: Up Next for upcoming meetings, then past meetings under date headers like "30 Jun" and "29 Jun".

Find a meeting

• Search — the search box accepts type, space, participants, outcomes and more.
• Sort — click the Sort button to toggle between Chronological and Alphabetical order.
• Calendar — click the calendar icon to open a month view; days with meetings are marked with a dot. Pick a day to jump to it.

What a meeting card shows

• Title, platform icon (for example Google Meet), time, duration, and attendees ("You + 4 more").
• Once a report is ready: count chips such as 3 action items, 2 risks, 1 decision.
• Status labels: Thout scheduled (bot will attend), Generating insights... (processing), Meeting insights (report ready), or Bot not admitted (greyed out — nothing was captured).
• Upcoming meetings also show Frame this meeting and Prep → shortcuts.

How to capture a meeting

Click the capture buttons at the top right of the Meetings page — the microphone, the link icon, or More capture options — to open the capture dialog.

Capture by pasting a meeting link

1. Choose Paste a meeting link — the dialog says "Your CoS will join this meeting."
2. Paste the link in the Paste meeting link here... field.
3. Under When is the meeting?, set the date and time.
4. Click Join meeting.

How Thout attends your meetings

When a bot is scheduled for an upcoming meeting, its card shows a Thout scheduled pill. After the meeting, the card moves through these states:

Framing a meeting before it starts

Framing tells your Chief of Staff what matters before the meeting starts, so the report focuses on the right things.

1. On an upcoming meeting card, click Frame this meeting (or open the meeting and click Frame).
2. Pick the primary purpose: Make a decision, Review progress, Resolve a blocker, Align stakeholders, Explore ideas, External sync, or Other.
3. Pick what would make it successful: A clear decision, Ownership & next steps, Risks surfaced, Alignment achieved, Feedback gathered, or Other.
4. Optionally add free text under "Anything else you want me to know?"
5. Click Save frame — or Skip for now.

Reading your meeting report

Click any captured meeting to open its report. From top to bottom:

• Header — date and time, editable title, participant avatars, and count chips (action items, risks, decisions).
• TL;DR — a short summary with a confidence badge (for example High confidence or Low confidence). Click it to show the evidence behind the summary.
• Audio player — play the recording, with 15-second skip back/forward buttons.
• Executive Brief and Meeting Narrative — a longer summary and the story of the meeting organised by theme, each expandable with Show more.
• Decisions, Time Sensitive, and Risks & Red Flags — the extracted insights, each with a count.
• Meeting notes — your own notes for this meeting (empty until you add one).

Checking the evidence

Every insight is backed by the recording. Click Evidence (1) under any item to expand it:

• You'll see a severity tag (for example Medium severity) and a confidence tag (for example Low confidence).
• Below them: the speaker, the timestamp in the recording, and the verbatim quote.
• Wrong or irrelevant? Click the X on an item to remove it from the report.

Sharing and managing a meeting

Share the report

Click Share at the top of a meeting report. The button briefly shows Sharing..., then copies to your clipboard: the meeting title, the TL;DR, and a public link (share.thout.ai) you can paste anywhere.

The More options menu

Click the ⋯ button next to Share to open the meeting menu:

• Try new insights (beta) — regenerate the report with the newest insights engine.
• Edit meeting name — rename the meeting.
• View transcript — open the full transcript.
• Add a note — attach your own note to the report.
• Attach Files — add files to the meeting.
• Download as PDF — save the report as a PDF.
• Delete Meeting — remove the meeting.

Meetings tips & FAQ